For small businesses

Simple and secure online accounting
and payroll software you can access
anywhere, online, at any time

Payments

Using Online Payments by Sage Pay*, you can get paid faster. By accepting credit card payments online, your customers can pay you and the payments will be automatically reconciled when you import your bank statement.

*Available in South Africa only.

Reporting

A comprehensive list of reports is available that you can print or email directly to your customers or to other users in your business. Sage One Intelligence allows you to customise your reports, you don't need to be an accountant to report on your finances.

Simply view your Profit and Loss report or Balance Sheet. Next time your bank manager asks for these reports, you'll have them on his or her desk in record time!

Reports are available both in the Reports menu and from the many Reports sections on screen in Sage One. Drill down directly to the transactions by clicking on a line in the report if the reports are printed in detail. Choose from the wide range of reports available for customers, suppliers, items, accounts, bank and credit cards and tax.

Mobile apps for Sage One

The Sage One mobile apps put your customer and accounting information in the palm of your hands! Log on from wherever you are to view customer information, record notes, search for customers and contact them directly from your device. Find your way to your customer's offices using map links and process quotes and invoices – all on the go!
The Sage One iPhone application gives you access to your customer information. You can contact your customers straight from your iPhone, using your standard phone or email applications. You can even find your way to your customer's offices using the map links.
Sage One is also available on your Android Device. For your Android device, you get all the features of the iPhone application plus the option to Process quotes and email these directly to your customers. These applications are available on the Samsung App Store for your smartphone and tablet.
The Sage One Windows 8 App gives you an up-to-date, bird’s eye view of your business. See your sales and purchases for the day, your bank balances and a yearly view of your sales – this year vs. last year. Add your favourite customers and suppliers and view up to date information on them, check your due and overdue tasks, process quotes and invoices and email these directly to your customers.

*Available in certain countries only

Budgeting

Use budgets to keep track of your company's performance against targets you have set. You can create annual budgets from scratch or base your budgets on historical data. View your budget using the Budget Report and track your budget performance against your actuals using the Profit and Loss Report with budget comparisons.

Project Tracking

Track how specific areas of your business are performing with Analysis Codes. If your business has different locations, divisions, projects or any other dimensions that you would like to report on or compare to one another, you can achieve this easily.

Time Tracking

Time is money – and our Sage One Time Tracking add on module is designed to help you track your time and make sure you get paid for it!
  • Set up your projects and tasks.
  • Set budgets, task rates and billing preferences for each project.
  • Start capturing time.
  • Invoice out time linked to your timesheet entries or manually invoice out tasks linked to a project.
  • Link expenses to projects and optionally recharge them to your customer. Start tracking your time now by signing up for this add on module!

Multi Currency

Multi-Currency in Sage One is an add-on module which allows companies to price any goods or services in foreign currencies for example United States Dollar or British Pound Sterling.
  • Send invoices and make purchases in different currencies.
  • Set up bank accounts in other currencies.
  • Get the latest end of day Exchange Rate automatically from Sage One or set up custom rates.
  • Manage currency fluctuations easily - Sage One calculates your unrealised and realised foreign exchange gains or losses automatically.
  • Send invoices and make purchases in different currencies.

Quoting & Invoicing

Easy Invoicing

Create professional invoices quickly and easily using Sage One and find out how easy it is to manage what your customers owe you and how to get paid faster.

Convert quotations to invoices at the click of a button and use the nifty Use Last Invoice Detail option to quickly and easily generate a new invoice based on the details of the customer's last invoice. Use the Sage One Custom Layout Designer to create your own professional, customised invoice layouts.

The Custom Layout Designer is a Windows application that can be downloaded and used to design customer and supplier invoice and statement layouts.

Recurring Invoicing

You can create recurring invoices quickly and easily for each customer that needs to pay you the same amount each month.

You create your recurring invoice once, specify the frequency and the invoice detail, and your invoices will be emailed automatically to each customer for you. Or you can save your recurring invoices as draft invoices for individual finalisation before sending! The Sage One message centre will alert you to any draft invoices that need you attention after a recurring invoice run.

Convert your data

But, what if you’re an already existing business? How do you convert?

There’s information in your “old” set of books that needs to be captured in Sage One - whether your old system was a manual set of books, a spreadsheet, one of our Pastel desktop products or some other accounting software system.

Bank Feeds

Set up Bank Feeds which allow you to automatically import bank statements into your Sage One bank or credit card accounts from banks and other financial institutions. This saves you having to manually import your bank statements.

Each day when you login to your company, any new transactions available in your bank statement will be available for review in the Bank Statements screen. You will save even more time by mapping transactions where Sage One will automatically assign the correct accounts each time your automated bank statements are refreshed. Managing your bank account could not be easier!

Split your transaction lines when processing to your bank or credit card to allocate a single transaction to more than one account. For example, you may want to split a rates and taxes payment between rates and water accounts.

*Available in certain countries only